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American Accounts Payable Association
Web Site Privacy Policy
Overview
Welcome to this American Accounts Payable Association Web site, owned and produced by the American Accounts Payable Association (AAPA). Our Web sites are available to all visitors, although some content and features are restricted to AAPA members.
AAPA Web sites may contain forms for visitors to request information, products, and services. These forms may ask for contact information (such as your phone number or e-mail address), unique identifiers (usually your AAPA member ID number, if one is available), financial information (for example, your credit card number), or demographic information (for example, your age or location). Contact information from these forms is used to provide the products, services, or memberships that you request. Forms on our site that request financial information do so in order to bill you for products or services ordered. Unique identifiers (specifically, your AAPA member ID number) are collected from Web site visitors to verify the user's identity for access to restricted content or features on the site.
All products and services on AAPA Web sites are made available subject to this Privacy Policy. By using the products and services, you agree, without limitation or qualification, to be bound by this Privacy Policy.
Questions regarding this statement should be directed to:
American Accounts Payable Association
660 N. Main, Suite 200
San Antonio, TX 78205
210-630-4373
info@americanap.org
AAPA will update this policy from time to time, so please check back periodically. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will post such changes prior to implementing them.
What personal information do AAPA Web sites collect?
Our goal is to become your destination for accounts payable-related information by providing information, services, and product offerings that are most relevant to you in the most convenient way. To achieve this goal, AAPA collects information about site visitors. Information collected online is usually defined as being either anonymous or personally identifiable.
Anonymous information refers to data that cannot be tied back to a specific individual. AAPA collects some information each time a visitor comes to an AAPA Web site, so we can improve the overall quality of the visitor's online experience. For example, AAPA collects the visitor's IP address, browser, and platform type (e.g., an Internet Explorer browser on a Windows platform). Gathering this data helps us to learn what browsers we need to support. Other anonymous information helps us determine what sections of AAPA Web sites are most popular and how many visitors come to our sites. You do not have to log in to the site before we can collect this anonymous information.
Personally identifiable information refers to data that tells us specifically who you are (e.g., your name and postal address). AAPA collects personal information in the following ways from different parts of its Web sites:
AAPA Membership Applications: You are sharing personally identifiable information, including your name and mailing address, with us when you join AAPA or renew your AAPA membership through our Web sites. AAPA members are given an AAPA membership number, and this member ID and password enables members to take advantage of restricted content and features on AAPA Web sites.
Other Registration: You may be asked for personal information when registering for specific services. For example, if you subscribe to the AAPA Listserv, you will be asked to provide your e-mail address.
Online Purchases: We also ask for personal information when you make a purchase using the AAPA Web store. The number and variety of useful services on AAPA Web sites that may require collection of personally identifiable information will continue to grow in the future.
What are "cookies" and how does AAPA use them?
A cookie is a small text file containing a unique identification number that is transferred from a website to the hard drive of your computer. This unique number identifies your Web browser -- but not you -- whenever you visit AAPA Web sites. A cookie will not provide personally identifiable information about you, such as your name and address. The use of cookies is now an industry standard, and cookies are currently used on most major Web sites.
Most Web browsers are initially set up to accept cookies. If you prefer, you can reset your browser to notify you when you have received a cookie. You can also set your browser to refuse to accept cookies altogether. While AAPA does not require you to use cookies, keep in mind that certain services will not function properly if you set your browser to refuse all cookies.
To help serve you better, AAPA generally uses cookies to identify return visitors. Cookies let us remember your Web browser so we can provide personalized member and customer services.
What organization collects the information and who has access to it?
Data collected through AAPA Web sites is generally collected and maintained solely by AAPA. More specifically:
Personally identifiable information. When you provide personally identifiable information on an AAPA Web site to register for a service or buy a product, that information is collected and maintained solely by AAPA, unless specifically stated otherwise at the point of collection. If you join AAPA or renew your membership through our Web sites, you provide personally identifiable information on the membership application. AAPA sells mail lists (names and mailing addresses) and e-mail lists of members to selected third parties. You may opt out of mail or e-mail list sales when you complete your online application or any time during your membership -- see below under -- "What is the opt-out policy for AAPA Web sites?"
Anonymous information. We disclose to third-party sponsors/advertisers aggregate statistics (i.e., impressions and click-throughs on a company's advertisement). Also, we may share aggregate Web site statistics with the media or other third parties. No personally identifiable information is disclosed to these sponsors/advertisers or other third parties as part of this process -- only information in an aggregate form.
Be aware that AAPA's sponsors, advertisers, and third-party content providers have links on our sites that take you to other Web sites. For example, when you click on an ad displayed on an AAPA Web site, you may be linked to another site. Please note also that links to other Web sites are provided throughout AAPA Web sites for users' information and convenience. AAPA hopes that all third parties involved adhere to our policies regarding the privacy of our users. However, AAPA's Web Site Privacy Policy does not cover third-party data collection practices, and AAPA does not assume any responsibility for any actions of third parties.
How does AAPA use the information it collects?
AAPA collects information to provide you with the services you request and to improve our Web sites. If you join AAPA or renew your AAPA membership through our Web sites, we use the personally identifiable information you provide in the membership application to send you AAPA publications, information about member benefits, and other information that AAPA believes is relevant and useful to its members.
As mentioned above, AAPA uses the aggregate, anonymous data collected to let our sponsors/advertisers know the number of impressions or views and the number of "click throughs" on their advertisements. AAPA also uses this aggregate, anonymous data to perform statistical analyses of the collective characteristics and behavior of our site visitors; to measure user interests regarding specific areas of the AAPA Web site; and to analyze how and where best to use our resources. Without such data, we would not know which parts of the site are the most popular, and we would not be able to change and update the content and services appropriately.
AAPA may be required by law enforcement or judicial authorities to provide information on individual users to the appropriate governmental authorities. In matters involving a danger to personal or public safety, AAPA may voluntarily provide information to appropriate governmental authorities.
How can AAPA members modify their personal information?
AAPA members have the following options for changing and modifying information previously provided.
Visit: www.americanap.org, log in to the Member Only area, and click on "Edit My Profile."
Send mail to the following postal address:
ATTN: Membership Services
American Accounts Payable Association
660 North Main Avenue, Suite 200
San Antonio, TX 78205-1217
Call Membership Services: 210-630-4373
E-mail: Info@americanap.org
What is the opt-out policy for AAPA Web sites?
AAPA provides members the opportunity to opt-out of receiving communications from us and from selected third parties with which we exchange mail or e-mail lists. If you no longer wish to receive specific communications or services such as mail, e-mail, faxes, or electronic newsletters, you have the following options:
Visit: www.americanap.org, log in to the Member Only area, and click on "Edit My Profile." Scroll down to identify the communications and services you do or do not wish to receive.
Send mail to the following postal address:
ATTN: Membership Services
American Accounts Payable Association
660 North Main Avenue, Suite 200
San Antonio, TX 78205-1217
Call: 210-630-4373
E-mail: info@americanap.org
What kinds of security procedures are in place to protect against the loss, misuse or alteration of your information?
This AAPA Web site has security measures, such as firewalls, in place to attempt to protect against the loss, misuse and alteration of your user data under our control. AAPA has implemented strict rules for employees who have access either to the databases that store user information or to the servers that host our services. While we cannot guarantee that loss, misuse or alteration to data will not occur, we take many precautions to prevent such unfortunate occurrences. Any other particularly sensitive information, such as your credit card number, collected for a commerce transaction is encrypted prior to transmission.
You are ultimately responsible for the security of your AAPA member ID and password. You may not share your AAPA member ID and password with colleagues or friends so they can access content or features on this Web site that are restricted to AAPA members only. You should log out of your browser at the end of each computer session to ensure that others cannot access your personal information and correspondence, especially if you share a computer with someone else or are using a computer in a public place like a library or Internet cafe.
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